Procurement and Logistics Management

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    Factors influencing management of procurement records in Tanzania: A survey of selected procuring entities
    (Mzumbe University, 2019) Mohamed, Bakari Maligwa
    This study is about factors influencing management of procurement records in the Tanzania procuring entities. The study assessed the factors influencing management of procurement records. Specifically, the study examined capacity of personnel involved in managing procurement records, determined storage space, equipment and facilities in managing procurement records, and examined security and safety measures in managing procurement records in Tanzania procuring entities. The study used mixed research design. In the first place, exploratory case study was conducted in Dar es Salaam whereby fifteen procuring entities were studied. In the survey study, data were collected through a questionnaire survey involving 108 procuring entities. Questionnaire response rate was 75 per cent. Being motivated by institutional theory, resource based theory and theory of constraints; qualitative data were analysed thematically by using themes and narratives. Quantitative data were analysed through a logistic regression model in which marginal effects were determined to enable assessment of the influencing factors. The findings indicate that management of procurement records in Tanzania is influenced by the capacity of personnel, storage space, equipment and facilities, and security and safety measures. The findings make the following key contributions to knowledge. First, the findings reveal that procurement records are managed by personnel who are incapable in terms of knowledge, skills, competences and professional ethics. When these institutional resource constraints are not addressed; recurrence of the weaknesses found in the Tanzania procurement recordkeeping systems may persist. Second, the findings unveil the inadequacy of storage space, equipment and facilities for procurement recordkeeping systems. That is, most of procuring entities in Tanzania are constrained by inadequate storage space, equipment and facilities that render procurement recordkeeping systems to poorly perform their obligations. Third, the study provides empirical findings that security and safety measures in managing procurement records is a critical factor in ensuring that procurement records are available, complete, and authentic as when required for procurement decision making, providing procurement business transactional evidences, and for audit purposes. Lastly, the findings have recorded and documented the applicability and limitations of previous studies to the management of procurement records in Tanzania procuring entities.
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    The determinants of value for money in procurement of works in Tanzania’s Local Government Authorities: A case of selected LGAS in Dar es Salaam region
    (Mzumbe University, 2018) Nyaonge, Mbiji M.
    This study titled “The determinants of Value for Money in Procurement of works in Tanzania‟s LGAs” was carried out at Ilala, Kinondoni and Kigamboni Municipal Councils in Dar es Salaam Region. A review of the literature indicated that for several times LGAs in Tanzania has failed to attain VfM when performing procurement activities. In relation to this, this study sought to establish the effect of STDs, impact of ICT in procurement activities, relationship management/collaboration and institutional factors as the determinants of VfM in procurement of works in Tanzania’s LGAs. To achieve these objectives, this study employed explanatory study to explain the relationship between variables. The study collected both primary and secondary data. Closed-ended questionnaire were used to collect primary data while secondary data was collected from published journals, reports and books. The study constituted fifty nine units sample which comprised members from PMU, engineering department, TB, accounts section, audit section, and ICT department. The study used quantitative method of data collection. In data presentation and analysis descriptive analysis with the help of statistical package for social sciences (SPSS) version 23.0 were used. Factor analysis and regression analysis was employed for data reduction and assessing relationship between independent and dependent variables. The study found significant relationship between the language used in the STDs,cost of preparing STDs, ICT competence, trust, commitment, respect, political interference and community participation on VfM.However, the study failed to establish a significant relationship between the contents of STDs and ICT knowledge on VfM. The study therefore recommended that in order for the LGAs and other public institutions to attain VfM in procurement activities they should make sure that they use simple and clear language to prepare STDs, also competent personnel should be used to prepare STDs in order to minimize unnecessary cost. Also the government should provide ICT knowledge building capacity to LGAs staff. Furthermore, first priorities should be given to the local contractors in works contract activities as the study revealed that it is easier to enter into relational governancewith the local contractors rather than foreigners. Lastly, procurement activities should be conducted in accordance with the existing rules and procedures, and that the function should be free from political or other interferences.
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    The determination of factors influencing construction project performance in public institutions : A case of Musoma & Butiama district council
    (Mzumbe University, 2019) Kazare, Buzana
    The aim of this study was to assess the determination of factors influencing construction project performance in public institutions which was carried out at Musoma and Butiama District Councils. The study comprises individuals from Musoma District Council and Butiama District Council. The study was guided by four objectives which are the effect of project planning on construction projects, the effect of relationship management on construction projects, the effect of institutional factors on construction projects in public institutions and the challenges affecting construction project performance in Tanzania public institutions. The study adopted explanatory research design were 114 respondents obtained through random sampling and purposive sampling. Explanatory research design employed to determine the relationships between variables. Data were collected through questionnaire and documentary review to supplement the study, both quantitative and qualitative approach was used. The collected data were analyzed using factor analysis, linear regression analysis and correlation analysis. The study found a significant relationship between project preparation, project schedule, trust, communication, political interference, project supervision and technical competency with project performance as all predicators were < 0.05. Furthermore, the study revealed that lack of technical staffs, delay of project completion and inadequate fund are the major challenges facing construction projects in public institutions. The dissertation concluded that construction project performance in Tanzania public institution is influenced by project planning, relationship management and institutional factors, and revealed that 63% of the respondents agreed that lack of technical staffs is the main challenges facing construction project in public institution. The study recommended that public institutions should ensure proper preparation of projects; also project schedule should be prepared by skilled personnel in order to ensure VfM in public construction projects. Also the government needs to ensure that project funds are available before commencement of the projects. Additionally, the government should make sure that the public institutions equipped with adequate, skilled, competency and knowledgeable practitioners in order the public institutions to achieve VfM in construction projects.
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